Careers

• Obtain contract documents for projects to bid from civil, architectural and MEPS firms
• Participate in bid preparation by maintaining and developing various bid documents.
• Compile and submit requests for info (RFI’s) and substitution requests per contract documents by listed bid deadline
• Conduct accurate quantity take-off’s and develop and maintain accurate current internal unit pricing
• Research project leads using multiple resources and work with Managers and Business Development Manager to maintain/develop bid opportunities
• Maintain and update subcontractor and supplier databases.
• Research, develop, and maintain subcontractor contacts and complete reference checks on all new subcontractors.
• Generate “Scope of Work” narrative which aligns with the SOV and pricing
• Provide Assist Project Manager with RF’P and Rf’Q preperation .
• Maintain estimating office and plan room organizationand housekeeping.
• Attend networking/construction events and represent company in a courteous and professional manner.
• Generate and circulate Invitations to bid to qualified subcontractors and manage the incoming bid process
• Generate and issue RFI’s from internal review of drawings and feedback from trade partners
• Provide quarterly feedback to all team members on how they can provide help to you to assist them and an end-of-year precon review with your Manager.
• Maintain SOV Templates and Bid Comparison sheets as described in the Bid Process reviewed during the interview process.
• Conduct leveling of trade proposals ensuring accuracy and ownership of all trade related work.
• Attend meetings for conceptual budgeting as leads and projects are developed prior to planning.
• Maintain the estimating folders and create new folders as bids and RFPs are received.
• Work with the production team during the construction process to validate trade change orders.
• Conduct project handover via handoff packet with the production team once contract is awarded, inclusive of recommended trades, breakouts, project narrative and trade proposals, creating a seamless transition between estimating and production.
• Attend networking events as needed.
• Attend Pre-bid Walk throughs, planning sessions, and site visits as required.
• Conduct transfer of information of the estimating folder to the production folder as well as any Ferrara-Buist platforms (e.g., Redteam, Procore, etc.)
• Must be well-versed in Bluebeam, MS Project & MS Office, specifically TEAMS, Excel, Word & Outlook
• Must be able to Read and understand plans and general understanding of CSI cost codes.
• Provide Managers with pertinent bonding, insurance, or other project specific required items during the first week of bid preparation.
• Must be able to balance your time effectively between projects to hit bid dates.
• Maintain and track material pricing fluctuations for accurate budget pricing.
• Compile historical data from completed projects for the purpose of adjusting pricing as needed to avoid repeated under bidding/budgeting.

Our Sales Cycle and Where You Fit In:

• The Business Development Manager/ Sales Manager and PM or Estimator will meet with new clients, Architects, Developers, and other lead sources to initiate our sales process. Our intent is always to get our pre-construction services agreement signed by all stakeholders of new projects so that we can kick off our design services. Upon design kickoff, The Estimator is notified of the project as a potential project.
• As design drawings come to life (50% set are complete, BD/Sales Manager and Estimator will develop a control budget for the project. The Pre-Development Manager will convert this to a “Preliminary Proposal.” Adam, the Pre-Development Manager, and the Estimator (sometimes) will sell this to the stakeholder/decision maker via an initial AIA contract.
• At 90% or 100%, design drawings the Estimator will convert our “control budget” to a final price. The AIA schedule of values will be finalized and approved by the client/stakeholder. The Estimator will conduct a page turn session with the PM and the client/stakeholder to answer any remaining questions. The project is now in the hands of the PM and CM to build.

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